2023 Disclosure - FOI

FOI disclosure 2023

Request

Under the Freedom of Information Act of 2000 (the Act), I am writing to request information regarding the electricity procurement of your Ministerial Department. I have made similar requests to all Ministerial and Non-Ministerial departments of HM Government.

In order to assist you with this request, I am outlining my query as specifically as possible. I would like to receive information about:

  • The company or entity from which your Ministerial Department procures (and previously procured) its electricity
    • The amount (if any) of the procured electricity which comes (or came) from renewable energy sources, but not in the form of Renewable Energy Guarantees of Origin (REGO) certificates.

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We confirm that the information you requested is held by the UK Supreme Court. The answers to your questions are laid out in numbered points below.

      1. The Supreme Court's current energy provider is EDF. British Gas has also been used in the past.
      2. We are not given information on how much of our energy is generated via renewable sources.

      Reply Sent : December 2023

      Request

      Under the Freedom of Information Act, I would request you to respond to questions included in the attachment.

      For any reason if you are unable to open the attachment do let me know. I can then send the questions within the email itself.

      Please note: If you do not have records relating to the questions in the attachment, please pass on this request to your IT department to provide us with the required information.

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We confirm that the information you requested is held by the UK Supreme Court. Please find the completed questionnaire attached. Completed Questionnaire (PDF)

      The fields for Q2, Q3 and Q4 are listed as "N/A" because the Court has no plans for the procurement of those services at this time.

      Reply Sent : November 2023

      Request

      1. Does your organisation use any applications or software to record Record of Processing Activity (ROPA)?

      If so, please state the product name(s) and version numbers(s) (if known)

      2. Does your organisation use any applications or software to support preparation for, or maintenance of ISO 27001 and/or ISO 27701 compliance?

      If so, please state the product name(s) and version numbers(s) (if known)

      3. Does your organisation use any applications or software associated with data breach management?

      4. Does your organisation use any applications or software associated with Freedom of Information management?

      If so, please state the product name(s) and version numbers(s) (if known)

      5. Does your organisation use any applications or software for Policy Management?

      If so, please state the product name(s) and version numbers(s) (if known)

      6. Does your organisation use any eLearning for Data Protection and Security Awareness?

      If so, please state the product name(s) and version numbers(s) (if known)

      7. Has your organisation reviewed / explored the market regarding the provision of technology which supports the delivery of Information Governance functions?

      If yes - please specify what actions have been taken?

      If no - does your organisation have any plans to review / explore this market in the next 3 years?

      8. Has your organisation allocated budget / financial resources regarding the commissioning / procurement of technology which supports the delivery of Information Governance functions?

      If yes - please specify what actions have been taken?

      If no - does your organisation have any plans to allocate budget / financial resources in the next 3 years?

      9. Has your organisation developed a business case (outline or otherwise) regarding the commissioning / procurement of technology which supports the delivery of Information Governance functions?

      If yes - please specify what actions have been taken?

      If no - does your organisation have any plans to develop a business case in the next 3 years?

      10. Will there be any opportunities to engage with your organisation regarding the commissioning / procurement of technology which supports the delivery of Information Governance function in the next three years?

      Response

      Your request has been handled under the Freedom of Information Act 2000 (FOIA).

      We confirm that the information you requested is held by the UK Supreme Court. The responses to your queries are laid out in corresponding numbered points below.

      1. There are no specific software applications used for this purpose.

      2. There are no specific software applications used for this purpose.

      3. There are no specific software applications used for this purpose.

      4. There are no specific software applications used for this purpose.

      5. There are no specific software applications used for this purpose.

      6. The Court uses the standard Civil Service Learning training modules created for compliance with Security and Data Protection.

      7. No recent actions have been taken in this area. There are no current plans to review or explore this in the next 3 years.

      8. No, and there are no current plans to do so.

      9. No, and there are no current plans to do so.

      10. Not at the present time.

      Reply Sent : November 2023

      Request

      I would like to submit a request for some information from the organisation, in relation to their contract's register.

      The FULL contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:

      1. Contract Reference -Unique reference number associated with the contract.
      2. Contract Title
      3. Procurement Category -Please state the category name of the contract, I wish to know the category the contract is under.
      4. Supplier Name
      5. Spend (Total, Annual or contract value)
      6. Contract's Duration
      7. Contract's Extensions
      8. Contract's Start Date
      9. Contract's Expiry Date
      10. Contract Description [Please provide me with as much detail as possible.]
      11. Contact Owner (Person that manages the contract register)
      12. Contact details of section 151 officer
      13. CPV codes/Pro-Class

      Contract Data/API Contact Details

      1. Can you also provide me with contact details of the person responsible for the actual contract's register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

      (Meaning of API "a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.")

      IMPORTANT

      1. If the organisation has a CRM system or a similar system, there should be a facility to download and extract contract data.
      2. You may forward me a Weblink to a portal to download the contract register, please make sure all the organisation's contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all their contracts.
      3. For those organisations planning to make an exemption around spend, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.

      Please provide me with the contract's register file in an excel format.

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We confirm that the information you request is held by the UK Supreme Court.

      Please find attached an Excel spreadsheet with columns corresponding to questions 1-12 of your request. Some of the information you have requested is not applicable to the UK Supreme Court, therefore we have marked this on the spreadsheet as "N/A." Contract Register 2023 (Excel)

      You have also request contact details for the person responsible for the actual contracts register or someone responsible for API. That contact is:

      Vicky Challacombe

      Assistant Director of Corporate Services

      Email: vicky.challacombe@supremecourt.uk

      Phone: 07342705373

      Reply Sent : October 2023

      Request

      I would like to make a request for the following information relating to the authority's current Multi-Functional Devices and printing/scanning services contract(s)

      1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
      2. Which supplier is delivering them? (If in-house, please confirm or if multiple provider please identify them)
      3. How many contracts does this entail and what's the award value for each?
      4. When do these contracts expire and do they have any extensions?
      5. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
      6. What is the total number of devices supplied?
      7. What Managed Print Service software solution do you use?
      8. How many Mono MFDs and Colour MFDs do you have?
      9. What document management solution do you use?
      10. What High Volume printing devices do you use?
      11. Were any framework agreements used to procure the goods/services? If so, which ones?
      12. Any documentation you can provide me with, e.g. the order form 13. What department is managing the contract and who's the decision-maker?
      13. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
      14. What is the annual cost?
      15. When is the renewal date?
      16. Who is responsible for the contract?
      17. Do you use any other PDF editing tools?

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We can confirm that we hold the information that you have requested.

      Please find below the information held in relation to your request, responses have been numbered to correspond with questions asked.

      1. Printing, scanning, printer supplies and engineer callouts to repair faulty printers are included in the contract(s).
      2. Xerox delivers the above services
      3. The contract is a 0-hour contract where we only pay for the number of print jobs printed. The service contract is £207 a quarter.
      4. The contract ends on the 9th of March 2024 with no extension built in.
      5. We print 130 reams of paper in a year that equates to 65,000 pieces of paper a year.
      6. No devices are supplied as part of the contract.
      7. Printers are under a managed service contract through Xerox who use Advanced-UK for the servicing and delivery of toners and supplies.
      8. The Court has 29 Colour printers.
      9. N/A
      10. Monochrome Printer-Copier Xerox D95A-X1
      11. N/A
      12. N/A
      13. [Redacted] - IT Manager
      14. We have 25 in total. 13 pro and 12 reader.
      15. £9,600
      16. January 2024
      17. [Redacted] - IT Manager
      18. Foxit

      Reply Sent : August 2023

      Request

      Please can you send me the following contract information with regards to the organisation's telephone system maintenance contract (VOIP or PBX, other) for hardware and Software maintenance and support if all the information is still the same besides the contracts dates please send just the new contract dates. It would be much appreciated.

      1. Contract Type: Maintenance, Managed, shared (If so, please state orgs)
      2. Existing Supplier: If there is more than one supplier, please split each contract up individually.
      3. Annual Average Spend: The annual average spends for this contract and please provide the average spend over the past 3 years for each provider
      4. Hardware Brand: The primary hardware brand of the organisation's telephone system.
      5. Number of telephone users:
      6. Contract Duration: please include any extension periods.
      7. Contract Expiry Date: Please provide me with the day/month/year.
      8. Contract Review Date: Please provide me with the day/month/year.
      9. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g., Contact Centre, Communication Manager.
      10. Telephone System Type: PBX, VOIP, Lync etc
      11. Contract Description: Please provide me with a brief description of the overall service provided under this contract.
      12. Go to Market: How where these services procured, please provide me with either the tender notice or the framework reference number. Please specify if procured through other routes.
      13. Contact Detail: Of the person from within the organisation responsible for each contract full Contact details including full name, job title, direct contact number and direct email address.

      If the service support area has more than one provider for telephone maintenance, then can you please split each contract up individually for each provider.

      If the contract is a managed service or is a contract that provides more than just telephone maintenance, please can you send me all the information specified above including the person from within the organisation responsible for that particular contract.

      If the maintenance for telephone systems is maintained in-house, please can you provide me with:

      1. Number of telephone Users:
      2. Hardware Brand: The primary hardware brand of the organisation's telephone system.
      3. Application(s) running on PBX/VOIP systems: Applications that run on the actual PBX or VOIP system. E.g., Contact Centre, Communication Manager.
      4. Contact Detail: Of the person from with the organisation responsible for telephone maintenance full Contact details including full name, job title, direct contact number and direct email address.

      Also, if the contract is due to expire, please provide me with the likely outcome of the expiring contract.

      If this is a new contract or a new supplier, please can you provide me with a short list of suppliers that bid on this service/support contract?

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We confirm that some of the information you requested is held by the UK Supreme Court.

      The UK Supreme Court does not have an external telephone maintenance contract. Telephones are managed internally. The answers to your questions relating to in-house maintenance are laid out in numbered points below.

      1. There are 34 telephone users at the UK Supreme Court.
      2. The UK Supreme Court uses Polycom hardware.
      3. The applications running on PBX/VOIP systems is Skype for Business.
      4. The contact for telephone maintenance is:

      Pejman Ghasemzadeh

      Head of IT and Digital Services

      Email: pejman.ghasemzadeh@supremecourt.uk

      Phone: 07767 374334

      Reply Sent : August 2023

      Request

      1. Does your organisation use Customer Relationship Management (CRM) software? (Example: HubSpot, Salesforce, Dynamics, Other, etc.)
        1. Yes
        2. No
      2. 2 If yes, please specify which CRM(s) are used by your organisation:
        1. HubSpot
        2. Salesforce
        3. Dynamics
        4. Other (Please specify)
      3. What license level/subscription does your organisation have?
      4. What is the annual cost of your CRM system(s)?
      5. List any job roles by (job title) within your organisation that communicate with contacts via the CRM(s) system?
      6. Does your organisation work with any external agencies to manage the CRM?
      7. Does your CRM integrate with other systems within your organisation? (Example: finance systems, Other CRM Systems, etc.)• Yes• No
      8. If yes, please specify which other systems your CRM(s) are integrated with.

      Response

      Your request has been handled under the Freedom of Information Act 2000.

      We can confirm that we hold the information that you have requested.

      The answers to your questions are given below, in bold, underneath the questions you asked in your email:

      1. Yes
      2. Dynamics
      3. Dynamics 365 customer engagement plan
      4. £18,000 a year
      5. None. (This answer is given on the basis of our understanding of the question, which is whether there is direct communication via the system with contacts on that system.)
      6. No
      7. No
      8. N/A

      Reply Sent : August 2023

      Request

      You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following information:

      If there is more than one provider, please split all the information including the annual average spend, number of connections, duration, contract dates and internal contact details.

      1. Network Provider(s) - Please provide me with the network provider name e.g., EE, Telefonica, Vodafone, Three
      2. Annual Average Spend for each Network Provider - Can you please provide me with the average annual spend over the last 3 years. If this is a new contract, can you please provide the estimated annual spend.
      3. Number of Connections- Number of connections for each network provider. (Number of voices only devices, voice and data devices, data only devices) please provide me with the breakdown and not the overall total.
      4. Duration of the contract- please state if the contract also includes contract extensions for each provider.
      5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date. I require the contract dates of the signed agreement. (if there are multiple start dates, could you please provide me with the earliest date for each provider)
      6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date. I require the contract dates of the signed agreement. If the contract is rolling, please state.
      7. Contract Review Date- Please can you provide me with a date when the organisation plans to review this contract.
      8. The person in the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided, please send me their actual job title.
      9. If the mobile phone contract is provided by a managed contract, please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.

      Please can you provide me with the latest information- If the organisations are currently out to tender, please can you also state the approx. date of the award along with the information above.

      Also, if the contract in the response has expired/rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the cntract status?

      If this contract was awarded within the past three months, can you please provide me with a shortlist of suppliers that bid on the contract?

      Response

      Your request has been handled under the Freedom of Information Act 2000 (FOIA).

      We confirm that the information you requested is held by the UK Supreme Court. The answers to your questions are laid out in numbered points below.

      1. The network provider is Vodafone.
      2. The average annual spend is £8,300 ex. VAT.
      3. There are 60 mobile phones. Five of these phones are data only, the rest are voice and data.
      4. The contract duration is 24 months with no possible extensions in contract.
      5. The contract start date was 23 December 2022.
      6. The contract expiry date is 22 December 2024.
      7. The contract review date is 12 January 2024.
      8. The person in the organisation responsible for this particular contract is:[Redacted]
      9. N/A

      Reply Sent : August 2023

      Request

      Contract 1 - Telephony/Voice Services (Analogue, ISDN VOIP, SIP etc)

      1.Telephony/Voice Services Provider- Please can you provide me with the name of the supplier for each contract.

      2.Telephony/Voice Services - Contract Renewal Date- please provide day, month and year (month and year are also acceptable). If this is a rolling contract, please provide me with the rolling date of the contract. If there is more than one supplier, please split the renewal dates up into however many suppliers

      3.Telephony/Voice Services - Contract Duration- the number of years the contract is for each provider, please also include any contract extensions.

      4.Telephony/Voice Services - Type of Lines - Please can you split the type of lines per each supplier? PSTN, Analogue, SIP, ISDN, VOIP

      5.Telephony/Voice Services Number of Lines / Channels / SIP Trunks- Please can you split the number of lines per each supplier? SIP trunks/connections, PSTN, Analogue, ISDN

      Contract 2 - Incoming and Outgoing of call services.

      6.Minutes/Landline Provider- Supplier's name (NOT Mobiles) if there is no information available, please can you provide further insight into why?

      7.Minutes/Landline Contract Renewal Date- please provide day, month and year (month and year is also acceptable). If this is a rolling contract, please provide me with the rolling date of the contract.

      8.Minutes Landline Monthly Spend- Monthly average spend on calls for each provider. An estimate or average is acceptable. If SIP services, please provide me with the cost of services per month.

      9.Minute's Landlines Contract Duration- the number of years the contract is for each provider, please also include any contract extensions.

      10.Number of Extensions- Please state the number of telephone extensions the organisation currently has. An estimate or average is acceptable.

      Contract 3 - The organisation's broadband provider.

      11.Broadband Provider- Supplier's name if there is not information available, please can you provide further insight into why?

      12.Broadband expiry l Date- please provide day, month, and year (month and year is also acceptable). If this is a rolling contract, please provide me with the rolling date of the contract. If there is more than one supplier, please split the expiry dates up into however many suppliers

      13.Broadband Annual Average Spend- Annual average spend for each broadband provider. An estimate or average is acceptable.

      Contract 4 - Contracts relating to Wide Area Network [WAN] services, this could also include HSCN network services.

      14. WAN Provider- please provide me with the main supplier(s) if there is no information available, please can you provide further insight into why?

      15.WAN Contract expiry Date- please provide day, month, and year (month and year are also acceptable). If this is a rolling contract, please provide me with the rolling date of the contract. If there is more than one supplier, please split the expiry dates up into however many suppliers

      16.Contract Description: Please can you provide me with a brief description for each contract

      17.The number of sites: Please state the number of sites the WAN covers. Approx. will do.

      18. WAN Annual Average Spend- Annual average spend for each WAN provider. An estimate or average is acceptable.

      19.For each WAN contract can you please provide me with information on how this was procured, especially around those procurement that used frameworks, please provide me with the framework reference.

      20.Internal Contact: please can you send me their full contact details including contact number and email and job title for all the contracts above.

      Response

      Contract 1 - Telephony/Voice Services (Analogue, ISDN VOIP, SIP etc)

      1.Virgin

      2. We are currently out of contract and reviewing our current plan.

      3. Contract Duration- 12 months

      4. Type of Lines - PSTN line

      5. 78 x UCMX 500 (Unified Comms MS Rental - Skype for business)

      Contract 2 - Incoming and Outgoing of call services.

      6. BT

      7. This is a rolling contract which is billed on the 23rd of each month.

      8. £212.10

      9. This is a rolling contract.

      10. Estimated figure is 70.

      Contract 3 - The organisation's broadband provider.

      11. Virgin

      12. 02/12/2023

      13. £15,371

      Contract 4 - Contracts relating to Wide Area Network [WAN] services, this could also include HSCN network services.

      14. N/A

      15. N/A

      16. N/A

      17. N/A

      18. N/A

      19. N/A

      20. Internal Contact: ict@supremecourt.uk

      Reply Sent : August 2023

      Request

      I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

      Supply of cleaning services to United Kingdom Supreme Court:

      https://www.contractsfinder.service.gov.uk/Notice/0442f078-c2bd-4a7d-acbd-825dda032307

      The details we require are:

      • Tender documents for the Supply of cleaning services to United Kingdom Supreme Court
        • Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
          • Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
            • Start date & duration of framework/contract?
              • Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
                • Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
                  • Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
                    • Who is the senior officer (outside of procurement) responsible for this contract?

                      Response

                      1. The UK Supreme Court does not hold this document. The tender documents for the procurement of this contract are not yet drafted.
                      2. This information is exempt under section 43(2) of the Freedom of Information Act 2000. Section 43(2) is an exemption which protects against prejudice to commercial interests. Section 43 of the FOIA does not provide an absolute exemption to the general entitlement to information. We have therefore considered whether, notwithstanding the exemption, it is in the public interest to release the information.Disclosures which provide the details of companies who have applied for inclusion on each framework would be prejudicial to commercial interests as this may make suppliers unwilling do so in the future as they may not want information on their bids to be made public. Private businesses are under no obligation or expectation of transparent disclosure, as public authorities are, and many suppliers would react strongly to us disclosing their confidential business information. Such disclosure would prejudice their interests and allow them to be potentially undercut; in turn this would prejudice our interests as suppliers may in future choose not to apply for inclusion. This may have a negative effect on the Court's ability to secure quality services which provide value for money.It is in the public interest to disclose information that informs the public of how we spend our money, especially where this relates to the provision of public services. However, while we strive to be transparent, we must also consider the importance of our duty to provide the public with quality and value for money services. As a result of this duty, and the risk of potential prejudice to it posed by the various reasons laid out above, we believe the interest in withholding these costs outweighs that for disclosure. We therefore find that the section 43(2) exemption is appropriately engaged and will not be releasing this information.
                      3. The value of the current cleaning contract is £14k-£17k per month.
                      4. The proposed start date is 1st December 2023.
                      5. The UK Supreme Court does not hold this information. A summary of the specification is available in the early engagement notice published on the Crown Commercial portal.
                      6. There is an extension clause in the framework. At the end of the Initial Period, the Authority may (but is not obliged to) extend the Initial Period of the Agreement on the same terms for two further periods of up to 24 months in total (12 months + 12 months).
                      7. Yes, a decision has been made with respect to this.
                      8. The senior officer, outside of procurement, responsible for this contract is Ms Vicky Challacombe, Assistant Director of Corporate Services.

                      Reply Sent : July 2023

                      Request

                      Please can you provide me with information concerning the maintenance of your corporate estate i.e. operational buildings, land and any other property (e.g. investment) and schools, if they are within your jurisdiction. Not any social housing/dwellings.

                      Q1. What type of maintenance management model does your organisation use? E.g. Managed supply-chain, single hard-fm & soft-fm contractor, internal workforce, principal contractor etc.

                      Q2. Can you provide a list of the approved contractors used?

                      Q3. What are the total values of contracts granted?

                      Q4. When do these contracts expire?

                      Q5. What services are provided in each contract?

                      Q6. What procurement method was used? E.g. Open ITT, Framework if so, which one?

                      Response

                      Your request has been handled under the Freedom of Information Act 2000 (FOIA).

                      We confirm that the information you requested is held by the UK Supreme Court. The responses to your request are laid out in numbered points below.

                      1. The UK Supreme Court uses a mix of principal contractors, management of sub-contractors and self-delivery.
                      2. The following are approved contactors used by UKSC: MJFS, ELCO, Kendra, Julius Rutherfoord
                      3. The value of the contracts granted is as follows:
                        1. a. MJFS: £90k
                        2. ELCO: £1200
                        3. Kendra: £5.5k
                        4. Julius Rutherfoord: £14k-£17k per month
                      4. These contracts expire in the following years:
                        1. MJFS: 2025/26
                        2. ELCO: 2032
                        3. Kendra: 2023
                        4. Julius Rutherfoord: 2023
                      5. The services provided in each contract are as follows:
                        1. MJFS: Lifts, AC, CCTV, access control, lighting protection, L8 disciplines, fire alarm and extinguishers, insurances inspections, fire dampers.
                        2. ELCO: Boiler maintenance and gas services.
                        3. Kendra: Building Management System
                        4. Julius Rutherfoord: Cleaning services.
                      6. All contracts are procured dependant on the Cabinet Office guidelines at the time.

                      Reply Sent : July 2023

                      Request

                      1. A copy of your organisation's Records of Processing Activity (ROPA) as defined in Article 30 of the UK General Data Protection Regulation (UK GDPR).

                      2. A copy of all legitimate interest assessments conducted by your organisation where you rely on Article 6(1)(f) legitimate interests as your lawful basis for processing.

                      3. A copy of all privacy impact assessments conducted by your organisation.

                      4. A copy of all data protection impact assessments conducted by your organisation.

                      5. A copy of all international transfer risk assessments conducted by your organisation.

                      6. A recent copy of your organisation's data protection compliance assessment using the Information Commissioner's Office (ICO)'s accountability framework template. If you are using your own standards to monitor compliance with the Data Protection 2018, please provide me with copy of it.

                      7. A copy of your organization's data protection policy.

                      8. A copy of your organization's subject access request policy, procedures, and processes, including any guidance material such as folder structure, naming conventions, and redaction guides.

                      9. A copy of your organisation's privacy notices, including but not limited to employees, customers, ministers, special advisors (SPADs), complaints, NEDS, visitors, and CCTV.

                      10. A copy of your organisation's due diligence questions for vendor management such as independent data controllers or processors.

                      Response

                      1. The Court does not currently hold a Records of Processing Activity Document. This had already been identified as a gap and is scheduled to be addressed.

                      2. No legitimate interest assessments have been carried out to date.

                      3. No privacy impact assessments have been finalised to date.

                      4. No data protection impact assessments have been completed to date.

                      5. No international transfer risk assessments have been completed to date.

                      6. The Court's internal processes are reviewed for compliance in this area by the Government Internal Audit Agency.

                      7. A copy of the Information Management Policy is provided. Information Management Policy (PDF)

                      8. A copy of our Subject Access Request Manual is provided. Subject Access Request Manual (PDF)

                      9. Our external privacy notice can be located on our website: UKSC Privacy Notice.

                      10. The court does not have a specified list of questions. The court's contracts are handled in line with Crown Commercial Service frameworks.

                      Reply Sent : July 2023

                      Request

                      1. How much money did the department spend on management consultants from January-June 2023?Please could you break down the information by month.Please could you also specify any consultancy contracts worth more than £1 million, including the name of the company and what the contract is for.If the data is not yet available up to June, please provide data up to and including the most recent possible month.
                      2. How much money did the department spend on management consultants for the same period in 2022?

                      Response

                      Your request has been handled under the Freedom of Information Act 2000.

                      We can confirm that we hold in the information that you have requested.

                      In relation to question 1) The table below shows the amount of money spent on consultants from January-May 2023. The latest data available is at the end of May 2023.

                      Spend on management consultants for contract over £1m - Capgemini£ (inc VAT)
                      January 202337,200
                      February 2023
                      March 202329,180
                      April 2023
                      May 2023

                      We have a contract with Capgemini for the UKSC Change Programme, which will be worth over £1m. The contract with Capgemini is to transform and modernise our Court over a two and a half year Change Programme so that we better meet the needs of our users. The transformation will include updating processes, ways of working and through the delivery of a new case management system and website.

                      In relation to question 2) the department spent zero funds on management consultants from January-June 2022.

                      Reply Sent : June 2023

                      Request

                      Please detail the number of staff working in sustainability roles at your organisation, the total sustainability staff payroll, and how much your organisation is being invested into carbon offsetting, year on year over the past 5 years from May to April.

                      Response

                      1. There are zero staff in sustainability roles - delivery of our plans to increase our sustainability is with our buildings and facilities team, who cover multiple work areas.

                      2. The total sustainability staff payroll is zero as this is covered in the buildings and facilities payroll.

                      3. The UK Supreme Court has not made any investments into carbon offsetting year on year over the past 5 years from May to April. Our plans to reduce our carbon emissions are delivered without specific investment.

                      Reply Sent : June 2023

                      Request

                      • The duration of time utilising cloud infrastructure.
                        • The criteria used to choose a cloud provider.
                          • The percentage of infrastructures employing cloud services.
                            • The supplier of cloud infrastructures used. (AWS/Oracle/Azure etc.)
                              • Case studies highlighting the successful implementation of the 'Cloud-first' strategy.
                                • The uptime of the cloud infrastructure.
                                  • The annual budget over the last five years for IT-managed services
                                    • Please provide the percentage spent on cloud-managed services.

                                      Response

                                      Your request has been handled under the Freedom of Information Act 2000.

                                      We confirm that most of the information you requested is held by the UK Supreme Court. The responses to your request are laid out in numbered points below.

                                      1. The UK Supreme Court does not have a full cloud infrastructure. We are hybrid and the area that we do have as hybrid has been running since 2017.
                                      2. The criteria used to choose a cloud provider varies depending on the ask, however UKSC will always look at reliability, SLAs and response times to support, or response times and start up times if servers crash and need to be relocated and booted in another data centre that is not affected.
                                      3. Approximately 30% of the UKSC infrastructure is in the cloud.
                                      4. The supplier is Microsoft Azure.
                                      5. This information is not held.
                                      6. The uptime is 99%.
                                      7. UKSC does not have any managed services, so the spend was zero.
                                      8. The cloud-managed services are included in UKSC's Microsoft 365 licenses.

                                      Reply Sent : May 2023

                                      Request

                                      • Records of any payments or subscriptions held by the Supreme Court for ChatGPT services in the 12 months to 21 March 2023.
                                        • Details of reasons given for procuring services.

                                          Response

                                          Your request has been handled under the Freedom of Information Act 2000.

                                          We confirm that the information you requested is held by the UK Supreme Court.

                                          The UK Supreme Court made zero payments for ChatGPT and holds no subscriptions to the service.

                                          Reply Sent : April 2023

                                          Request

                                          Please could you provide the following information under the freedom of information act covering the last 12 months, or the most recent 12 month period recorded:

                                          1. Has the organisation used agencies to recruit temporary/contractor staff?

                                          1a. If so please confirm the total agency spend on temporary/contractor staff??

                                          1b. Please provide a breakdown of your answer to question 1a, splitting the spend by job title/specialism.

                                          2. Has the organisation used agencies to recruit permanent staff?

                                          2a. If so please confirm the total agency spend on permanent staff??

                                          2b. Please provide a breakdown of your answer to question 2a, splitting the spend by job title/specialism.

                                          3. The contact name of the person responsible for dealing with permanent recruitment?

                                          4. The contact name of the person responsible for dealing with temporary/contractor recruitment?

                                          Response

                                          Your request has been handled under the Freedom of Information Act 2000.

                                          Some of the information you have request is held by the UK Supreme Court. The responses to your request are laid out in numbered points below.

                                          1. The Supreme Court has used agencies to recruit temporary/contractor staff.

                                          1a. The total amount spent on agency staff in the past twelve months was £105,022.22.

                                          1b. Job specialisms are Finance and ICT.

                                          2. The Supreme Court has not used agencies to recruit permanent staff. Questions 2a and 2b are therefore not applicable.

                                          3. The person responsible for permanent recruitment is Chris Mail, Head of HR. He is contactable at recruitment@supremecourt.uk

                                          4. There is no single person responsible for temporary recruitment.

                                          Reply Sent : March 2023

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